Consultancy for Graphic Design Services

1. Background

HAMAP-Humanitaire is an international humanitarian organization working in mine action and other humanitarian sectors. Its activities include explosive ordnance clearance, risk education, and capacity building.

The BRIDGE Project aims to strengthen Explosive Ordnance Risk Education (EORE), promote the inclusion of victims and persons with disabilities, and increase public awareness through community-based and digital activities.

HAMAP-Humanitaire is seeking an experienced freelance graphic design consultant to provide design services on an assignment basis under the BRIDGE Project.

The consultant will support the production of digital and printed communication, awareness, and visibility materials. Assignments may relate to EORE, victim inclusion, persons with disabilities, project activities, and other communication needs.

2. Objective

To produce clear, engaging, and professional digital and printed designs that support the project’s communication, awareness, and visibility needs and are adapted to the intended audiences, platforms, and formats.

3. Scope of Work

The consultant will:

• Design social media posts, carousels, banners, flyers, posters, and other visual materials.

• Create simple animated videos when requested. Edit videos using footage and materials provided by HAMAP when requested.

• Adapt designs to the required sizes and formats for digital and printed use.

• Follow HAMAP’s visual identity and applicable partner and donor visibility requirements.

• Incorporate consolidated feedback and complete the revisions required for approval.

• HAMAP will provide the content, key messages, scripts, logos, footage, and general creative direction.

4. Deliverables and Indicative Workload

The assignment is expected to begin with an initial batch of approximately 14 digital materials, which may include static social media posts, and carousels.

Following this initial batch, additional design support is expected to be requested approximately twice per month, depending on project needs. These assignments may include digital or printed materials such as banners, flyers, posters, visibility materials, animations, or video editing.

For each assignment, the consultant will provide:

• Final approved designs in high-resolution formats.

• Platform-ready versions in the required dimensions and formats.

• Print-ready files for printed materials.

• Editable source files.

• Revisions based on HAMAP’s consolidated feedback. (Number of revision rounds: Between 3 and 6).

The specifications, deadlines, and expected outputs for each additional assignment will be agreed upon in advance. The indicated workload is an estimate and may be adjusted according to project needs.

5. Required Qualifications

The consultant should have:

• Proven professional experience in graphic design.

• Experience in humanitarian or social-awareness campaigns.

• Excellent knowledge of digital and social media design requirements.

• Experience in designing printed communication and visibility materials.

• Experience in animation and video editing.

• Previous experience designing EORE materials is an asset.

• Experience in designs related to victim inclusion and persons with disabilities is an asset.

• Ability to work with Arabic and English content.

• Ability to meet deadlines and respond constructively to feedback.

• Access to the software and equipment required to complete the assignments.

6. Duration

The deliverables are expected to be completed and submitted within four weeks. However, the contract shall remain valid until no later than 30 April 2027, to cover any additional services that may be required at a later stage, unless terminated earlier in accordance with its terms and conditions.

Assignments will be issued according to project needs, with their respective scope and deadlines agreed upon in advance.

7. Application Requirements

Applicants should submit:

• A CV.

• A portfolio containing relevant digital and printed design work.

• A financial offer in USD indicating the unit price and estimated completion time for:

• Static social media post.

• Carousel, specifying the number of slides included.

• Animated video, with prices based on its type and duration.

• Video editing using footage provided by HAMAP, with prices based on the video type and duration.

• Banner design.

• Flyer/Poster design.

• Any applicable taxes or additional costs.

8. Confidentiality and Use of Materials

The selected consultant will be required to sign a Non-Disclosure Agreement before starting the assignment.

All information, content, documents, photographs, videos, designs, and other materials shared by or produced for HAMAP must be treated as confidential. The consultant may not publish, share, reproduce, or use these materials, including in a personal or professional portfolio, without HAMAP’s prior written approval.

The final approved designs and editable source files produced under this consultancy will be provided to HAMAP for its use. These confidentiality obligations will remain applicable after the completion of the consultancy.