Grants and Reporting Officer

Job Title: Grants and Reporting Officer

Function: Programme Support

Job Group: Programmes

Duty Station: Odesa, Ukraine (with potential travel to field locations)

Line Manager: Programme Development Manager

Line Management Responsibility: N/a

ABOUT US:

Nonviolent Peaceforce (NP) reimagines security and civilian protection in areas most impacted by conflict by working alongside communities to interrupt and prevent violence. NP is a global civil society organization that works with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP) and by helping to transform the world’s response to conflict. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction, social cohesion, and civic engagement.

NP first established a presence in Ukraine in 2014-15 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022 and is operational in Kharkiv, Donetska, Dnipropetrovsk, Kherson, Mykolaiv and Odesa oblasts. NP occupies an established space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to contribute to the sustainability and safety of their actions.

JOB PURPOSE:

The Grants and Reporting Officer (GRO) will collaboratively work with the Programmes, Finance and Operational Teams in NP’s Ukraine Country Office to ensure compliance with donor regulations and monitor grant implementation in-line with agreed workplans and objectives. This includes project activity oversight, donor reporting and supporting proposal development (where applicable).

KEY OBJECTIVES/RESPONSIBILITIES:

Grants Management and Reporting

• Lead in drafting narrative donor reports and relevant annexes (i.e. logical frameworks, impact assessments, case studies), ensuring excellent quality, accuracy and adherence to donor guidelines.

• Support programmes, finance and field teams to understand donor contractual requirements, ensuring grant compliance from the outset of grant roll-out (i.e. through inception workshops).

• Maintain information management and involve all internal stakeholders in communications on fundraising issues for grants.

• Lead on updating relevant online platforms (e.g. UN’s Grants Management System (GMS)) with project data and reports, as well as responding to notifications and/or additional information requests from key donors.

• Compile and analyse data to write field activity reports submitted by staff and partners, aligning with grant deliverables.

• Act as team focal point for Salesforce (NP’s global online project management system), including creating new opportunities / projects, updating project activities, monitoring project outputs, tracking progress and extracting relevant information for reporting.

• Coordinate with the finance department to ensure that financial reports are submitted on time, comply with financial reporting requirements and align with narrative reported activity progress.

• Review donor reports, project proposals and communication materials as required.

Partnership Support

• Maintain regular communication and coordination with NP’s Partnership department to collect and synthesise data for activity and donor reports.

• Support NP’s Partnership department to draft sub-grant contracts in-line with donor compliance and agreed logframes, objectives and activities.

• Follow up with partners’ implemented activities and report progress through Salesforce.

• Support ad-hoc capacity development requests from partners and provide trainings, guidance and mentoring as needed.

Other

• Support with rolling out NPUA’s country strategy across all project sites.

• Travel to project sites to enhance understanding of the context and programming to develop proposals and report to/liaise with donors.

• Undertake other relevant tasks as requested.