Programme Officer

Programme Officer, Senegal

The starting salary package for this position is £34,580 GBP, including all allowances.

This is a fixed-term role for 6 months with a possibility of extension.

This is an unaccompanied post.

About MAG:

MAG (Mines Advisory Group) is an international humanitarian organisation based in Manchester, UK, and working in 32 countries. We remove landmines and unexploded ordnance to release safe and productive land for communities, and work to reduce the threat of armed violence by supporting governments to safely manage weapons and ammunition. In 1997, MAG was a co-recipient of the Nobel Peace Prize for our work campaigning for the Anti-Personnel Mine Ban Convention.

About the role:

Reporting to the Country Director, you will provide direct support to the Country Director in the effective management and implementation of MAG’s programme in Senegal. The role will support grant and project management, donor

reporting and proposal development, project monitoring including the follow-up of results and indicators, and

internal and external programme communications and visibility. The Programme Officer will work across the

programme to ensure that project information is accurate, up to date and clearly communicated, and will contribute

to the effective delivery and continued development of MAG’s activities in Senegal.

About the Senegal programme:

MAG has been working in Senegal since 2014, initially supporting the Senegalese Armed Forces with safe destruction of obsolete ammunition, secure storage, and capacity-building. Since 2021, MAG has expanded into Humanitarian Mine Action in Casamance, at the request of the National Mine Action Centre (CNAMS). In Casamance, MAG supports CNAMS through training, strengthening information management systems, and conducting non-technical surveys and risk education to better understand contamination and raise awareness among affected communities. Casamance remains contaminated with mines and explosive remnants of war, limiting access to land and livelihoods. Through the new CLEAR-Casamance project, MAG will reduce these risks, release safe land, and restore access to productive areas. This will support recovery, enable displaced families to return safely, and contribute to lasting peace and stability in the region.

Responsibilities:

Grant management & monitoring

• Provide day-to-day monitoring of grants and contracts according to work plans agreed by the CD.

• Support the CD to ensure effective grant management and the timely preparation and submission of donor reports.

• Provide timely and accurate information and analysis on current grant and proposal status, as required by the CD and MAG HQ.

• Maintain up-to-date grant management tools, including reporting deadlines, key deliverables and donor requirements.

• Support the CD in ensuring that donor contractual requirements and commitments are understood and followed by relevant programme teams.

• Coordinate with relevant programme, finance and operations colleagues to ensure that information required for grant management and reporting is available and submitted on time.

• Assist the CD in monitoring contracts and MoUs, including those with local partners, and support partners as required to ensure contractual obligations are fulfilled.

• Flag potential delays, compliance issues or other grant-related risks to the CD in a timely manner.

Proposal Development

• Support the development of concept notes, proposals and other funding submissions, in coordination with relevant programme teams and MAG HQ.

• Coordinate the collection of information required for proposal development, including programme, operational and financial inputs.

• Contribute when required by CD to donor meetings, visits and briefings, including the preparation of relevant programme information and materials.

Programme Monitoring & Information Management

• Develop and maintain systems and tools for recording and monitoring programme activities, outputs, results and indicators.

• Coordinate the regular collection and consolidation of programme data, ensuring information is complete, accurate and up to date.

• Monitor progress against project indicators and targets and highlight gaps or areas requiring follow-up.

• Support the analysis of programme data and results to inform project management, donor reporting and programme decision-making.

• Establish appropriate internal reporting formats and ensure effective information flows between field teams, the country office and MAG HQ.

Programme Communications & Visibility

• Support the development and implementation of communications and visibility activities for the Senegal programme.

• Develop high-quality communication materials, including case studies, success stories, programme brief, brochures, presentations and other donor-facing materials.

• Collect and develop programme content, including stories, photographs, key results and operational updates, in coordination with programme and field teams.

• Use tools such as Canva to produce professional and visually engaging communication and visibility materials.

• Ensure that communication materials are consistent with MAG’s corporate identity, messaging and communication guidelines, in coordination with MAG HQ Communications.

• Support donor visibility requirements across projects and ensure that relevant visibility commitments are appropriately implemented.

• Maintain an organised library of programme communication materials, including photographs, case studies and key programme information.

• Support and train programme staff on MAG’s communications and visibility guidelines, including the appropriate collection and use of photographs, beneficiary stories and informed consent.

• Assist in the planning and hosting of programme visits by MAG staff, donors and partner agencies.